Why Should You Scan Your Documents?

There are several beneficial reasons you should scan your documents:

1. Cost savings: Storing and managing paper documents is expensive, especially if you rely on file cabinets for document storage and retrieval. A standard four-drawer file cabinet requires approximately eight cubic feet of floor space, which can be a significant portion of your office lease. In addition to that, you need to factor in the cost of time for you or your employees to find and retrieve documents. Document scanning allows you to store and retrieve documents electronically, which reduces storage costs and provides greater work efficiency.
2. Information sharing: Paper-based systems are inherently inefficient. Documents need to be printed or photocopied so several people can view them at the same time. Document scanning enables information to be shared digitally for enhanced collaboration and improved customer response times.
3. Environmental stewardship: Document scanning benefits both your business and the environment. By converting your hard copy records to digital images, you use less paper and toxic printer ink and reduce mailing processes that increase your carbon footprint.